From turner at mytrst.com Sun Mar 29 17:36:22 2009 From: turner at mytrst.com (Robert Turner) Date: Sun, 29 Mar 2009 20:36:22 -0400 Subject: [Alter Music Announce] Test Message Again Message-ID: <49D01406.4000206@mytrst.com> From rturner at altermusicassociation.org Sun Mar 29 18:04:49 2009 From: rturner at altermusicassociation.org (Robert Turner) Date: Sun, 29 Mar 2009 21:04:49 -0400 Subject: [Alter Music Announce] AMA Minutes for March Meeting Message-ID: <49D01AB1.8010501@altermusicassociation.org> All, This is Mary's notes from the March Meeting. They were delayed getting the new mailing list up and running. Bob Turner ALTER MUSIC ASSOCIATION: Attached and pasted below are the minutes from the March 2 Music Association meeting. Please notify me if there are any changes or corrections. Thank you. Mary Kinsella, Secretary Alter Music Association *********************** Alter Music Association Meeting Minutes Monday, March 2, 2009 Attendance: Patty Burian Jennifer Kendo Mary Kinsella Joan Kolber Michelle Pentecost Debby Reinstatler Tara Sira Todd Tucker Bob Turner Monica Turner Vicki Wright Monica opened the meeting at 7:30 pm with a prayer. Approval of the Minutes Monica requested any changes to last month?s meeting minutes. None were reported. Michelle moved to approve the minutes for January, Vicki seconded, and the motion passed. Director?s Report ? Todd Tucker Todd reported that the Release Party was a big hit, and thanked everyone, especially the Walters for hosting. Students may pick up music and leadership/drum major packets anytime. Todd can burn a CD if you bring a blank one. Todd summarized upcoming events and related information as follows: March 15 ? Band performs at the Alter Campaign Kick-off. Students should pick up their uniforms (but not hats or plumes) that week by Thursday, March 12, so they can show up to rehearsal on the 15th already dressed and ready to go. Note there is no school on Friday, March 13. 12:00 noon ? warm up/rehearsal begins in the band room. Students should arrive in time to be playing at 12:00. 12:45-1:05 ? Marching Knights perform. A list of tunes to be performed will be sent out so that students can be prepared. 2:25-2:35 ? Drumline performs cadences for the crowd. March 22 ? Southwestern Ohio Catholic Honor Band Concert at 2:00 at the College of Mount St. Joseph in Cincinnati. Students performing: Mitchell Bleser, Lauren Guerriero, and Nathan Braun. April 1-3 ? New 7th and 8th grade member auditions 4-6pm. April 24 ? Spring Band Tour, including Incarnation, Leibold (east and west), St. Charles, and St. Albert. A bus, a driver, and a chaperone are needed. April 27 ? Band Camp/Paperwork meeting for all Marching Knights parents (new and returning) 6:30pm. May 21 ? Band Banquet 6:30pm at Der Dutchman in Waynesville. A private room, servers, awards table, and full buffet will be provided at a cost of $13.71 per person, gratuity and beverages included. Payment in full is due the night of the event, no deposit is required. There is no charge for the banquet room. The room is reserved for us from 6:30 to 9:00pm, with dinner served at 7pm. Todd also announced that the Band Room renovation is underway and must be completed by the end of May. This includes removal of risers and carpet, repairing or removing cabinets, and general cleaning. The orientation of the room will also be flipped. Todd will be requesting new music, i.e., 8 new pieces for pep band/stand music, estimated to cost $415. He will check with Alter to see if funds are available from the school. If not, Music Association funds may be requested at the next meeting. Todd reminded everyone that the school day will include 8 periods beginning next year. This has been instituted so that students may take more fine arts classes during the day. Parents are encouraged to talk to Matt Sableski about how students may fit more of the ensemble classes into their schedules. Treasurer?s Report ? Patty Patty distributed the registry report and the year-to-date income and expense report. Transactions mainly include expenses for the Basketball Concessions. The reimbursement from the State for expenses related to the championship football game has been received and deposited in the amount of $1020. The uniform account balance is $23,263.21. Bob moved to approve the treasurer?s report. Debby seconded, and the motion passed. Committee Reports Band Camp ? Debby Reinstatler Debby reported that she will be meeting with Todd on Friday to review the Band Camp paperwork. The wording in the packet for fundraising expectations, in particular, will have to be updated. Posters and blankets for senior gifts have been purchased. Jennifer requested that a food survey and information on the Band Camp picnic also be included in the packets. The venue for Band Camp picnic is not expected to be on the Alter campus due to construction. Todd reminded everyone that the parking lot and the alley next to the Band Room will not be accessible during Mini Band Camp. Basketball Concessions ? Patty Burian Patty reported that Concessions were sold at the last game on Tuesday. She thanked all the parents who helped out this year; the volunteer system worked very well. Profit for the year is estimated around $1200, which is lower than the budgeted amount. This is probably due to some competition with the Spirit Shop and pop machines. Pizza sales were also down. Chaperones ? Sue Thompson and Diane Scharf Monica reported for Sue that a chaperone is needed for the Spring Band Tour. Publicity ? Sue Thompson Monica reported for Sue that the April/May Knightlines article is due March 5th. This will incude detailed information on the Mulch Sale. Sue is currently focusing on Mulch Sale communications support. Sue has received an ad request for the Spring Musical. The cost for a full-page ad in the playbill is $140. Band members who participate in the musical will be acknowledged in the ad. Hospitality ? Jennifer Kendo and Zebbie Borland No report. Mulch Sale Monica reported that the second Mulch Sale planning meeting was held Thursday. Plans are moving along smoothly. Vicki will be sending out schedules for volunteers to work the Mulch Sale weekends. This year Saturday schedules will be staggered instead of the usual 2 half-day shifts. Pit Crew ? Mark Burian No report. Transportation ? Bob Turner No report. Poinsettia Sale ? Angela Parker No report. Uniforms ? Laura Walters and Lois Volk No report. Michelle mentioned that she has attempted to wash some of the brown insulated coats, and some of the lettering is coming off. She will contact the vendor on this issue. Voice of the Marching Knights ? Tom Kendo No report. Old Business Tara reported that the Spring Banquet arrangements are completed. She requested help selecting menu choices. Debby volunteered to help. New Business Tara presented a new fundraising idea: Applebees Dining to Donate program. Band members will hand out flyers advertising a 4-hour time slot on a given day. Patrons are encouraged to dine there and turn in the flyer at the restaurant. Applebees will donate 10% of the sales from customers who turn in flyers. Vicki mentioned that St. Charles has used this fundraiser successfully. The group discussed that a date soon after Mulch Sale would be a good idea since flyers can be handed out at the sale. The flyer can be distributed via John Patterson and can be posted on the Band website. Michelle reported that the Elder Beerman Community Days fundraiser has earned $520 so far. Another $200 should come from selling coupon books at the door. A few students still have to turn in their sales/remaining coupon booklets. Monica thanked Michelle for arranging this activity. Patty moved to adjourn the meeting. Bob seconded and the motion passed. The meeting was adjourned at 8:30pm. The next Music Association Meeting is April 6, 7:30pm, in the Band Room. -------------- next part -------------- A non-text attachment was scrubbed... Name: AMA Meeting Notes 2Mar09.doc Type: application/msword Size: 32256 bytes Desc: not available URL: